CONSTITUTION AND BYLAWS
ARTICLE I - NAME
This organization shall be known as The Tri City Coin Club of the Tri City Area, and Shall be govern by officers.
ARTICLE II - OBJECTIVE
To research further and promote educational activities related to the
collection of coins, medals, and paper money through its regular monthly
meetings.
ARTICLE III - MEMBERSHIP
Membership shall consist of adults, youth (17 and below), life, charter, associate and honorary members.
A membership number will be assigned to each member by the Registrar and Charter members shall have the lowest numbers.
A
Adult – an individual of good moral character (18 years of age and older).
B
Youth – any person 17 years of age and below. Youth of high school age with
their parents’ permission, may request adult membership. Club members by a
majority vote may accept the request.
C
Life – an individual who has been a regular member for two or more
consecutive years shall be eligible to be considered as a life member.
He/She must be recommended by the Executive Board and voted on (with yea) by
a majority of members in attendance. Along with the lifetime membership fee
of $100, he/she shall become a member of the Executive Board.
D
Charter – any individual who joined in the seventh, eighth, or ninth month
of 2002, to wit; 7/26/02, 7/30/02, 8/1/01, 8/5/02, 8/10/02, 8/13/02,
8/15/02, 8/23/02, 8/29/02, 9/6/02 and 9/27/02, as reflected in the
treasurer’s report.
| 1. Ann R. Aaron | 19. Sharon H. Harvey | 37. Harry Y. Otey |
| 2. Bill Anderson | 20. Jerry Harville | 38. Eric Palco |
| 3. Danita | 21.Joshua Hetzler | 39.Joe Pezzulli |
| 4. Gilbert Beckham | 22.June R. Hill | 40.Matthew E. Porter |
| 5. Kenneth C. Bilyard | 23.Steven Hoke | 41.David Roberts |
| 6. Rodger A. Blackwell | 24.Sarah Horning | 42.Shari Rumble |
| 7. Rickey Bowen | 25.Donna Horning | 43.Summer Ann Rumble |
| 8. Kevin Bowen | 26.William "John" Horning, III | 44.Kay Scarborough |
| 9. Danny Bowen | 27.Kenneth Keithly | 45.James Seeman |
| 10.Ashley Daniel | 28.Kevin L. Keithly | 46.W. H. Sharpe (deceased) |
| 11.Elizabeth M. Deeb | 29.Ben Lang | 47.Jimmie C. Simmons |
| 12.Ronald Douglas | 30.Brian Lang | 48.Charlie B. Smith |
| 13.Lowell Fast | 31.Kyle Maybury | 49.Kenneth N. Vaughan, Jr. |
| 14.Marie M. Gay | 32.Robert Maybury | 50.Kenneth N. Vaughan, Sr. |
| 15.Larry Gill | 33.Loueen D. Minson | 51.Robert A. Walker |
| 16.Earle Greenberg | 34.George W. Minson, Sr. | 52.Ronald P. Watson |
| 17.James Harper | 35.Kevin Napier | 53.Sophie K. Wawner |
| 18.Austin Harris | 36.David E. Napier |
E
Honorary – anyone nominated by the Executive Board and put to the membership
for a vote, with at least twenty (20) members present voting “yea.”
F
Associate – a spouse or parent (guardian), an adult member, youth (17 and
below), life, charter or honorary member is eligible for associate
membership. Associate members shall not pay dues or vote in an election, but
is to have all other privileges.
ARTICLE IV - QUORUM
In order to vote on anything, there must be a membership of at least twenty
(20) members present at a regular meeting.
ARTICLE V - APPLICATION FOR MEMBERSHIP
A
Shall be in writing on the application form provided by the Registrar.
B
Shall include the first year’s dues with the application.
C
Shall be voted on and confirmed by the affirmative vote (yea) of the
majority at any regular meeting of at least twenty (20) members present.
D
Any application may be rejected by the “no” vote at any regular meeting of
at least twenty (20) members present. The applicant’s fee shall be returned
to the applicant.
E
If the applicant is rejected, he/she may request a hearing before the
Executive Board prior to the next regular meeting. The majority vote of the
Executive Board shall rule and shall be executed by the Chair.
ARTICLE VI - OFFICERS AND THEIR DUTIES
FOUNDER – Mr. George Minson is the founder of the club. He shall substitute for duties of absent officers.
The officers shall be elected in August and installed in September for a term of one calendar year (September 1st - August 31st). All officers shall be adult members.
A
PRESIDENT – shall preside over regular meetings and serve as chairman of the
Executive Board. The Chairman shall have a meeting of the Executive Board
at least two (2) times each year.
B
VICE PRESIDENT – shall assume the duties of the President in his/her
absence, along with various other duties that may be assigned from time to
time by the President. He/She shall serve as Program/Social Activity
Chairman and plan events.
C
TREASURER – shall receive and keep a record of all money (dues, fees,
receipts) paid into and disbursed by the membership of the club and shall
bank the same. He/She shall prepare a complete report (including the
expenditures, income and current balanced bank statement) and report at each
meeting of the club or Executive Board. The treasurer is also authorized to
pay approved bills of the club and withdraw monies for the same. The
treasurer’s book shall be audited annually as directed by the president. The
treasurer shall assist with club correspondence and mass mailings.
D
SECRETARY – shall keep a true and accurate set of minutes, auction sales,
club mandates and the Executive Board and keep them for permanent record.
He/She shall make a copy of the minutes available to the President and shall
attend to any mandates of the club as requested by the President.
E
REGISTRAR – shall be in charge of all drawings; assign membership numbers;
provide and accept application forms, along with the first year dues for
membership; present application to the president for a vote and give the
treasurer the application and the fee; contact (call) members for monthly
meeting reminder; be in charge of raffle tickets and give monies to
treasurer. Choose a member from the audience to draw the ticket for all
drawings. Take roll at each meeting and give the count to the treasurer and
secretary for a permanent record. Report the membership and raffle ticket
sales during the meeting. Also, the Registrar will be a member of the
Executive Board and serve at the unanimous pleasure of the President and
Treasurer and is not subject to election.
ARTICLE VII – THE EXECUTIVE BOARD
These officers above, Founder, Life Members, and the immediate past president shall constitute the EXECUTIVE BOARD. In order to vote on any change of Constitution and Bylaws, there must be at least a majority of The Board present.
ARTICLE VIII–A VOLUNTEERED POSITION
Web Master/Journalist - shall be responsible for publishing news letters, e-mails, (with the President’s approval) and maintaining accurate and timely club information and other duties as assigned by the President and Executive Board from time to time. This position is not an officer position and is not subject to election.
ARTICLE IX – DUES
Dues shall be decided by the Executive Board and shall be due in advance. Presently, the 2007 membership dues is $5 for adults and $1 for youth (17 and below).
ARTICLE X – REMOVAL OF A MEMBER
Expulsion charges against any member for conduct prejudicial to the welfare of THE TRI-CITY COIN CLUB must be in writing and signed, then presented to The Executive Board. The accused shall be notified by the secretary and given a reasonable opportunity to enter a written defense to the charge, followed by “yea" or “no” decision of the Board. The Board’s decision shall be communicated to the member in question before or during the next regular meeting.